"Can we meet?" is the worst question, because either it wastes time or there will be a delay. A calendar is a place where plans are made: create an event in a calendar, everything is laid out concretely there, and RSVPs are made there. Or at least do that while discussing verbally.
Practically speaking, I do things that are in my calendar, and I don't do things that aren't in my calendar. 😊 So, this literally translates to my friends and colleagues being those who are happy to use my electronic calendar (or at least, the frequency of events with friends and colleagues being that where I am added to calendar events). If it isn't in the calendar, I'm not committed to it; if it is in the calendar, I am committed to it! An event in my calendar automatically sets off an alarm on my phone half an hour before the event starts. My scheduling links are permanent: I am always available at some time in the future, and you are always welcome to schedule a time to meet me (this can conveniently be done with the Calendly app). Note that I have a personal Calendly account as well, for after working hours.
iCal address: https://calendar.google.com/calendar/ical/hello%40aidanhorn.co.za/public/basic.ics
Here is some information on how calendars get shared. If you use Google Calendar, you could type "firstname.lastname@example.org" in the "Search for people" field (as shown in the screenshot).
I use reclaim.ai to sync my calendars. CalendarBridge referral code: 7RlBb
Put the location, or virtual link, in the location field. This also helps with Google Maps navigation when rushing at the last minute.
When using Google Meet, please ensure you click on the blue "Ask to join" button after clicking on the meeting link.
Put an action, subject, or formal title (of a seminar) in the title field. The attendees would be in the guests section, so their names aren't really needed in the title. Similarly, the location is in the location field, so it isn't really needed in the title.
Put a start and ending time please, even for long events.
Please include about 10 minutes of travelling time on the start time on the calendar if the event is in-person, as this helps people to not be booked during travel time. However, I think it would be best practice to then write "HH:MM for HH:MM." in the description.
Please use at least one emoji in the title — that makes life fun!
Please edit an event when it is postponed! A quick message is obviously quicker if the event is postponed by less than 15 minutes, but stick to the philosophy of calendars reflecting reality.